Ajackus replaced MPP’s fragmented offline workflows—manual data entry, offline meeting records, and disconnected document storage—with a centralised data portal featuring reporting dashboards, compliance tools, and an interactive global map.
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How Medicines Patent Pool Digitised Manual Processes into a Centralised Data Portal
Services
Web Development
Data Analytics
Technologies
3
Reporting Dashboards
Centralised
Meeting Minutes & Documents
Interactive
Global Coverage Map
Overview
Executive Summary
Client Overview
The Challenge
Project Goals
Our Approach
Results and Impact
Frequently Asked Questions
Executive Summary
The Problem
Medicines Patent Pool (MPP), a UN-supported public health organisation, relied on manual data entry for partner information, maintained meeting minutes offline, and stored partner invoices and tax documents in disconnected systems—making it difficult to track records, retrieve documents, or maintain compliance at scale.
The Solution
Ajackus built a centralised data portal with three reporting dashboards (PDT, filing, sales), a minutes-of-meeting system, a partner document management portal with admin access, compliance template tools, partner and product list management, and an interactive map integrated into MPP’s public website.
The Result
MPP transformed fragmented, offline manual processes into a single digital platform. Partner data, meeting records, invoices, and compliance documents are now centralised and searchable, and the interactive map provides public visibility into MPP’s global product coverage.
Client Overview
Medicines Patent Pool is a United Nations-supported public health organisation that collaborates with governments, pharmaceutical companies, and patient groups to license essential medicines and promote affordable generic production in low and middle-income countries.
| Industry | Healthcare / Public Health |
| Organisation Type | UN-supported |
| Mission | Accessible medicines for low/middle-income countries |
| Key Deliverable | Centralised data portal with reporting and document management |
| Website | medicinespatentpool.org |
The Challenge
THE BOTTOM LINE
MPP needed to replace offline, manual processes for partner data, meeting records, and document management with a centralised digital portal—enabling efficient tracking, retrieval, and compliance at organisational scale.
MPP’s operations relied on a patchwork of manual data entry, offline document storage, and fragmented communication—creating inefficiencies that were increasingly untenable as the organisation scaled its global medicine access programmes.
Core Pain Points
- Manual data entry: Key details about partners and active products were captured manually, creating inefficiencies and potential errors across the organisation.
- Offline meeting records: Minutes of meetings were maintained offline, making it difficult to track and access past records—especially when team members needed to locate specific documents.
- Disconnected document management: Partner invoices and tax documents were stored offline, complicating retrieval and creating compliance risks.
- No centralised system: Without a unified platform, team members navigated multiple offline sources to find information, slowing operations and decision-making.
Project Goals
The project aimed to replace MPP’s entire offline workflow with a centralised digital portal that could manage partner data, meeting records, documents, compliance, and public-facing reporting in one platform.
| Goal | Success Criteria |
|---|---|
| Digitise manual data entry | Centralised partner and product information management |
| Centralise meeting records | Quarterly MOM uploads in a single, searchable portal |
| Streamline document management | Partner portal for invoices and tax docs with admin access |
| Enable compliance templates | Users can create and manage templates as needed |
| Build reporting dashboards | PDT, filing, and sales reports accessible from the portal |
| Public-facing interactive map | Product coverage map integrated into MPP’s main website |
Our Approach
Ajackus built a comprehensive data portal that replaced MPP’s entire offline workflow—not just individual spreadsheets—with an integrated digital platform.
Dashboard and Reporting
The team built three specific report sections within the portal: PDT report, filing report, and sales report. Each provides detailed information about partners and products, including product details, country, quarter, medicine sales, and purchaser data.
Minutes of Meeting Integration
A centralised system was built for capturing all meeting minutes in one portal. MPP can now upload quarterly MOMs and maintain them in a single, searchable location—eliminating the need to sift through multiple offline records.
Partner Portal for Document Management
The team developed a secure partner portal where MPP can upload and manage partner invoices and tax documents, with admin access controls for secure and efficient document retrieval.
Compliance and List Management
Compliance template creation was built in, allowing users to add new templates as needed for organisational consistency. Partner and product list sections provide comprehensive details including names, categories, and product classifications.
Interactive Global Map
An interactive map was integrated into MPP’s main public website, allowing visitors to view product details including the countries where MPP’s licensed medicines are available—providing public transparency into the organisation’s global impact.
Results and Impact
MPP transformed its entire offline workflow into a single digital platform, centralising data management, reporting, compliance, and public transparency.
3
Integrated Reporting Dashboards
Centralised
Meeting Minutes & Documents
Interactive
Public Global Coverage Map
What Was Delivered
- All manual data entry processes digitised into a centralised, searchable portal.
- Three reporting dashboards (PDT, filing, sales) providing on-demand insights into partner and product data.
- Meeting minutes centralised with quarterly upload and search capabilities.
- Partner document management portal with secure admin access replacing fragmented offline storage.
- Compliance template system ensuring organisational consistency across all processes.
- Interactive map on MPP’s public website providing global transparency into licensed medicine coverage.
Why It Worked
Portal Replaces Process
Building a unified portal that replaced the entire offline workflow—not just individual spreadsheets—eliminated fragmentation at the root.
Public Transparency Built In
The interactive map was designed for MPP’s public website, giving the world direct visibility into the organisation’s global impact.
Compliance by Design
Template creation and admin-controlled document access ensured compliance was a core feature, not an afterthought.
Frequently Asked Questions
What is the MPP Data Portal?
It’s a centralised digital platform built by Ajackus that replaces MPP’s offline manual processes. It includes partner and product management, meeting minutes tracking, invoice and tax document storage, compliance templates, three reporting dashboards, and an interactive global product map.
How does the interactive map on MPP’s website work?
The map is integrated directly into MPP’s main public website, allowing visitors to view an interactive display of product details including the countries where MPP’s licensed medicines are available—providing public transparency into the organisation’s global reach.
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